Annual Report of the Foreign Relations and Erasmus Coordination Office (01.07.2021-31.08.2022)

Foreign Relations and Erasmus Coordinatorship

Foreign Relations and Erasmus Institutional Coordinator: Prof. Dr. Mehtap ÖZKUR

Erasmus Responsible for Foreign Relations: İpek UÇAR

Duties and Responsibilities

  1. To represent the Foreign Relations and Erasmus Coordination Office inside and outside the institution,
  2. To ensure coordination between the Foreign Relations and Erasmus Coordination Office and the relevant units and to organize information meetings,
  3. To carry out internal and external correspondence on issues concerning the unit in terms of its subject, to ensure that all kinds of documents are recorded and filed, to ensure that the relevant unit is informed on issues concerning other units,
  4. To ensure the communication of our university with the universities it is a partner of both within the scope of Erasmus+ and within the framework of bilateral cooperation,
  5. To determine the selection criteria and principles of students and staff by working one-on-one with the Academic/Administrative and Student Exchange and Cooperation Commission,
  6. To represent our University in organizations such as International Week/Staff Week held in partner schools, to visit universities with partnership potential abroad,
  7. To increase bilateral cooperation by representing our University in international conferences, seminars or education fairs held in our country and abroad and to ensure the recognition of our University,
  8. To follow and prepare the reports, contracts and all requested documents requested by the National Agency and the European Commission, to ensure that the documents and reports are signed and followed by the necessary authorities,
  9. To prepare and submit reports when requested by the Council of Higher Education,
  10. To ensure that the Foreign Relations and Erasmus Coordination Office works in coordination with other international units and institutions on behalf of our University,
  11. To inform incoming students and staff about the program contents and the roadmap and procedures to be followed for participation in exchange programs, and to follow the process of operation,
  12. To carry out the promotion, application, examination, selection, orientation, paperwork, grant, follow-up and reporting processes of outgoing students and staff in coordination with the relevant units,
  13. To prepare the planning activities, reports and information file of the Foreign Relations and Erasmus Coordination Office, to prepare them when necessary and to present them to the senior management,
  14. To make and follow up membership applications, information updates, correspondence in relations with international organizations,
  15. To carry out Erasmus+ exchange programs in line with SANKO University European Union Erasmus Program Implementation Directive and the National Agency’s Handbook for Higher Education,
  16. To prepare and submit to the management the information file containing the forward-looking activity plan, workflow processes and activity reports of the previous year every year,
  17. To establish a registration and filing system in accordance with the Standard File Plan determined by the Council of Higher Education,
  18. Preparing a budget,
  19. To carry out its duties in accordance with the relevant legislation, quality management system policy objectives and procedures and the definitions and policies of the internal control system, to fulfill the additional duties and responsibilities specified in the quality and internal control management system documents, to comply with the warnings and instructions regarding occupational safety.

Services Offered

  1. The External Relations and Erasmus Coordinatorship is responsible for coordinating the external relations of SANKO University. It ensures the coordination of every international activity carried out by our university.
  2. It provides the English translation of the Protocol Agreements to be realized within the framework of the Exchange Programs in order to prepare them for signature, the follow-up of the work at the contracted universities and the implementation and activation of the signed agreements. Within the scope of mobility, it guides the staff and students on their path from the announcement stage to the selection stage and helps them to communicate with their destinations.
  3. It organizes orientation programs for outgoing students and enables them to learn about mobility. It keeps the files of the students who will go with mobility and informs both the departments and the student affairs.
  4. It works in coordination with the Financial Affairs Directorate to calculate the grants to be received by the staff and students who will benefit from mobility and to transfer these grants to the people in a timely manner.
  5. It solves all kinds of problems that may occur in mobility programs and makes the necessary correspondence.
  6. It coordinates with the Turkish National Agency and requests a budget. It shares the messages conveyed by the Turkish National Agency to the University with the Rector and Vice-Rector.
  7. It mediates the provision of a suitable environment for academic staff from exchange programs to teach at our University and for administrative staff to make administrative observations. In addition, they arrange the environments where they can stay and follow up the necessary documents.
  8. It keeps track of the documents of the students who come with the exchange program, arranges the places where they can stay and informs the faculties, colleges and institutes where they will be guests in order to match the courses they will take. Organizes an orientation program for incoming students. It helps to solve any problems they may encounter during their stay and guides them.
  9. Participates in programs such as meetings, seminars, etc. organized by the National Agency, and ensures that the information obtained is conveyed to both the authorized supervisors and the staff and students at the university.
  10. Preparing the Academic Cooperation Agreements approved by the senior management in accordance with the protocols and submitting them for signature, ensuring that the continuity is maintained by making correspondence and necessary preparations regarding the transactions of incoming and outgoing students and staff in this context.
  11. It provides the necessary coordination for students who want to benefit from the national exchange program to go to another university in the country as an exchange student for one or two semesters. In this context, it keeps track of the documents of incoming and outgoing students.
  12. It informs the relevant units about the students and carries out the necessary meetings and orientation programs for promotion. It informs the University staff about these programs, which are within the scope of the Council of Higher Education, and ensures participation in the meetings and seminars organized.
  13. It acts as an intermediary in the exchange of information about the exchange programs of the Council of Higher Education.

Activities

  • External Activities, Meetings, Trainings and Events

Table-23 Meetings

Sequence No History Type Type of Activity Location
1 October 14, 2021 Erasmus Information and Information Meeting

(Nursing)

Meeting SANKO University Classroom 11
2 October 22, 2021 Turkish National Agency Center for European Union Education and Youth Programs Erasmus Programs Promotion and Information Meeting Meeting Online
3 November 10, 2021 Online Orientation Meeting for Faculty of Medicine students Meeting Online
4 November 16, 2021 Horizon 2020 TÜBİTAK program 2021 applications Jean Monnet and Erasmus Mundus introductory and information meeting Meeting Online
5 November 25, 2021 Speaking Café

(Spanish Speaker Diego)

Activity SANKO University

Ahi Cafe

6 November-December 2021 The Delegation of the European Union to Turkey, in partnership with the EU Information Centres and the Science Virus, organized the “Before It’s Too Late” Climate Envoys program Meeting

(10 students participating)

Online
7 December 10, 2021 Erasmus Information and Information Meeting

(FTR)

Meeting SANKO University Hospital Classroom HD4
8 December 16, 2021 KA131 Year-End Meeting Meeting Online
9 December 22, 2021 KA171 Information Meeting Meeting Online
10 23-26 December 2021 Quality Certificate Training for Organizations Education Ankara
11 December 27, 2021 Erasmus+ Networking Day Connecting Africa Meeting Online
12 January 6, 2022 Speaking Café

(English Conversation with Guests)

Semyon from Russia, Medea from Georgia, Andrea from Italy, Tamar from Georgia

Activity SANKO University Hospital Classroom Foyer Area
13 10-19 January 2022 Erasmus+ International Sunrise Project France Training Education Étrœungt/FRANCE
14 January 19, 2022 Lille School of Medicine University Visit France
15 17-25 February 2022 Visiting the University of Seville, Spain Visit Spain
16 March 4, 2022 Bezmialem and Sapienza University Erasmus+ Programs Information Meeting Meeting Online
17 March 8, 2022 National Agency Erasmus+ Programs Information Meeting Meeting Online
18 March 16, 2022 Collobration and Partnership Meeting

(Prof. Dr. Luciano Saso)

Meeting Online
19 March 19, 2022 Government Incentives Promotion Days Meeting Gaziantep
20 April 1, 2022 35th Anniversary Erasmus+ Central Calls Meeting Meeting Online
21 6-8 April 2022 EURODESK Evaluation Meeting for New Accredited Organizations Meeting Ankara
22 21-29 April 2022 Erasmus+ Bilateral Cooperation and Internationalization Activities

(Universities of Salerno and Sapienze)

Visit Rome/Italy
23 11-12 May 2022 EU Programmes Meeting

(Bulent OZCAN)

Meeting Online
24 May 13, 2022 Erasmus+ Bilateral Cooperation and Internationalization Activities

(University of Seville)

Visit Spain
25 9-11 June 2022 European Year of Youth-Youth Work in Turkey Form Meeting Istanbul
26 1-3 July 2022 EURODESK Evaluation Meeting Meeting Istanbul
27 4-7 July 2022 Quality Certificate Training Education Hatay

 

2021-2022 Academic Year Erasmus+ Student and Administrative-Academic Staff Mobility

Between 01.07.2021 and 31.08.2022, despite the fact that the pandemic still continues, travels and mobility between countries are limited and their effects continue, the number of students coming to our institution within the scope of Erasmus+ Student Mobility is 1 (one) and the number of students leaving our institution is 8 (eight).

No one has come to your institution within the scope of Erasmus+ Teaching Mobility. Within the scope of this program, 1 (one) faculty member went to the Faculty of Health Sciences of our University, Department of Nursing.

Within the scope of the Erasmus+ program, the number of bilateral agreements made with universities abroad in the 2021-2022 Academic Year is 19 (nineteen), bilateral agreements were signed with 3 (three) different universities in 2022, 1 (one) Erasmus KA171 project was accepted, and 7 (seven) different university visits were made in EU countries.

At the same time, the bilateral communications established by the academic staff of our university with foreign universities are transformed into Erasmus+ agreements. For this, in May 2022, 1 (one) faculty member from the Department of Nursing of the Faculty of Health Sciences went abroad to sign an agreement. In line with international cooperation, our academic staff continues to collaborate with universities abroad.

As the External Relations and Erasmus Coordinatorship, the National Agency has gained the right to be the Eurodesk contact point.

In addition, our University was entitled to receive a quality certificate on 08.04.2022 within the scope of the ESC (European Solidarity Corps) Project code, E10266641, 2021-1-TR01- ESC50-099 016  Volunteering Project (leader, host and sending organization).

A 6th year Faculty of Medicine student from Finis Terrae University (Chile, South America) came to our university to do an internship in the Department of General Surgery between January 31, 2022 and March 31, 2022.

Assoc. Prof. Dr. Muhammad Ariff Bin Mohd Yunus from Jabatan Orthopedics & Traumatologi Hospital, Malaysia has come to observe and receive training in the field of ‘Spinal Cord Surgery’ in the Department of Neurosurgery.

A faculty member from the Department of Physiotherapy and Rehabilitation of the Faculty of Health Sciences of our university contributes to internationalization activities by actively participating in organizations such as the American College of Sports Medicine (ACSM), Fellow, International Wheelchair Basketball Federation, International Classifier, International Shooting Sport Federation (ISSF) Medical Committee Member.

A faculty member from the Faculty of Medicine has been included in the study teams of the European Cooperation in Science and Technology (COST) organization, which was established to ensure the coordination of research projects supported by national resources at the European level and to support the joint studies of European scientists.

Erasmus Applications

Table-24 Application, Exam and Result Dates

Main Activity Activity Type Start. Historical End Date
Application Erasmus Application 2019-1-TR01-KA103-062900 Erasmus+ Staff Teaching and Training Mobility has been announced. 27 September 2021 October 15, 2021
Exam Erasmus Foreign Language Exam Erasmus Foreign Language Exam October 11, 2021 October 12, 2021
Result Erasmus Assessment Personnel selections were made within the scope of Erasmus+ Staff Teaching and Training Mobility. October 20, 2021 October 20, 2021
Application Erasmus Application 2019-1-TR01-KA103-062900 Erasmus+ Student Traineeship Mobility has been announced. November 8, 2021 November 22, 2021
Exam Erasmus Foreign Language Exam Erasmus Foreign Language Exam November 29, 2021 November 30, 2021
Result Erasmus Assessment Student selections were made within the scope of Erasmus+ Student Traineeship Mobility. December 8, 2021 December 8, 2021
Application Erasmus Application 2020-1-TR01-KA103-081550 has been announced for Erasmus+ Student Mobility for Studies. December 20, 2021 January 7, 2022
Exam Erasmus Foreign Language Exam Erasmus Foreign Language Exam March 7, 2022 March 8, 2022
Result Erasmus Assessment Student selections were made within the scope of Erasmus+ Student Learning Mobility. March 17, 2022 March 17, 2021
Application Erasmus Application 2020-1-TR01-KA103-081550 Erasmus+ Staff Recruitment Mobility has been announced. May 17, 2022 10 June 2022
Exam Erasmus Foreign Language Exam Erasmus Foreign Language Exam June 7, 2022 June 8, 2022
Result Erasmus Assessment Personnel selections were made within the scope of Erasmus+ Staff Training Mobility. 22 June 2022 22 June 2022